Audit Trail: Overview

A detailed audit trail from an electronic signature transaction (including details like the time and date of each signing activity) can give analytics that even plain paper transactions can’t provide.

Dokumenku E-Signature generates a detailed audit report with irrefutable analytics for each signed transaction:

“Digital signature technology generally surpasses paper technology in all these attributes. 
To understand why, one must first understand how digital signature technology works.”
— Digital Signature Guidelines of American Bar Association

E-Signature Audit Trail

Audit Trail: Unique Document ID

Unique Document ID Explained
Each document, contract or agreement that is created using Dokumenku E-Signature receives a unique document Identifier (or ID). Similar to human DNA, each Dokumenku E-Signature generated document has its own unique DNA string. The document identifier is the text and numeric string that identifies the unique (one of a kind) document DNA.

Tamper Resistance Document ID
If the document is ever tampered with or altered in any way (this means unencrypting the database and changing something as small as a period to a comma within a Dokumenku E-Signature agreement) the Document ID will change immediately. Altering any aspect of a live agreement will literally cause the agreement to “self-destruct” until all original contents are exactly as they were at the time of signing.

This added security protects you and your signers and ensures that the terms of a document at the time of signing remain the same for the life cycle of the agreement period.

This tamper resistance feature is made possible with the document DNA and Document ID string.

It is also important to note that the Document ID is never stored in your database, but rather generated on demand each time a document loads so that it cannot be altered and used for future agreements.

Audit Trail: Audit Signature ID #

The Audit Signature ID # is another advanced tamper resistant feature included in the Legalku eSignature Audit Trail, which protects you and your signers. The audit trail and event log is comprised of timezone relevant timestamps, signer activity & event logs, user ip address, legal name and the users email address.

Once a document is marked as closed (all signatory parties have added their electronic signatures to the contract), the audit signature id # will get generated in the footer of the document.

This particular serial number is comprised of the document events and audit trail data related to this particular document.

Once the document is closed all parties will receive an email with the audit signature id # in the email body.

If ANY of the event data is EVER manipulated in the database, the audit trail serial number will instantly be updated. If the audit trail serial number does not match the serial number in the emails that were sent out and in the footer of the originally completed document, you can have reason to suspect document tampering.

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